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BASICS Overview and FAQ: Students

Click here for answers to General Questions
Answers to Scheduling Questions
Answers to Confidentiality Questions
Answers to Questions about Fees
Answers to Sanction Requirement Questions

General Information

What is BASICS?
BASICS is a harm reduction program and is designed to assist students in examining their own drinking behavior in a judgment free environment. BASICS is not an abstinence-only program. Instead, goals of the program are selected by the student and aimed at reducing risky behaviors and potential harmful consequences.

Where do I go for BASICS?
BASICS is administered in the Health Promotion Resource Center on the first floor of the Student Services Building (SSB 1.106).

How long will it take to complete BASICS?
BASICS is a two part program:

  • The first part of BASICS is a group session that lasts about 1 hour.
  • Two weeks later, you will schedule an individual session that will last about 1 hour.

Do I need to bring anything?
It is strongly suggested that you bring your laptop to Session 1, but it is not required. All other materials are supplied by BASICS.

What happens if I never complete BASICS?
If you fail to complete BASICS, a bar will be placed on your registration for the next semester. A bar prevents the student from registering for classes or obtaining official transcripts or a diploma.

Scheduling

How do I schedule an appointment for BASICS?
Log into the BASICS Student Portal via this link: https://www.utexas.basicsfeedback.com/portal and access the class schedule calendar. Select an appointment time that works for you. Remember to factor in travel time before and after your appointment.

How do I cancel an appointment for BASICS?
Log into the BASICS Student Portal via this link: https://www.utexas.basicsfeedback.com/portal and access the class schedule calendar. Remove yourself from that selected class time. Remember to reschedule your appointment for another time.

What if I don't or can't schedule Session 1 within 2 weeks of being sanctioned/initial email notification?
After you receive an email from the BASICS portal, you will be prompted to schedule your first session. At that time, you will choose any date that works best for you. In the event that you are unable to set up an appointment with the available time slots, please call HPRC at 512-475-8252.

If you have a scheduling conflict after you have made your appointment, you have the opportunity to change your appointment online using the BASICS portal (2 hours before the scheduled appointment). Schedule changes within 2 hours of your appointment will result in a $25 no show fee.

If you choose to not schedule an appointment, a bar will be placed on your account until BASICS is completed. A bar prevents the student from registering for classes or obtaining official transcripts or a diploma.

What if I don't or can't schedule Session 2 within 2 weeks of Session 1?
During your first session, you will be prompted to schedule your second session. At that time, you will choose any date that works best for you. If you have a scheduling conflict after you have made your appointment, you have the opportunity to change your appointment online using the BASICS portal. Schedule changes within 2 hours of your appointment will result in a $25 no show fee.

What should I do if I'm running late?
If you're running late, please call the front desk at (512) 475-8252. Unfortunately, if you are more than 10 minutes late, you will be unable to attend the first session. Consequently, you will have to reschedule and pay a $25 no show fee.

Confidentiality

Will my parent(s) be notified that I have to complete BASICS?
Your parents will not be contacted or notified by UT staff about your participation in the BASICS program. Please remember that BASICS will be posted to your "What I Owe" page as a charge called "Health Promotion Service." If you don't want your parents to inquire about this charge, you can pay online to remove it from the "What I Owe" page. You may also go to the UHS Cashier and Insurance office (SSB 2.106B) and pay in person. The office accepts Visa, MasterCard, Discover, BevoBucks, cash, check, or money order.

Will the answers I provide in this BASICS Feedback assessment be kept confidential?
BASICS staff will not share your personalized feedback report with anyone without your written consent. However, BASICS staff are required by law to report disclosed information to the appropriate authorities:

  • When serious and foreseeable harm to you or others is evident
  • When release of confidential information is required by court order or requested by you
  • When child abuse or neglect is evident or suspected
  • When abuse, neglect or exploitation of adults who are vulnerable due to physical or mental impairment or advanced age is evident or suspected

What else do I need to know regarding confidentiality?
BASICS staff has been fully trained on confidentiality. BASICS Facilitators receive the same confidentiality training that all University Health Services healthcare providers and staff receive.
The BASICS program routinely records sessions for purpose of staff training and development. In these instances, you will first be asked for your permission to audio record and then sign a consent form. We will NOT record a session without explicit written consent.

I am required to complete BASICS. What will you tell the person/entity that requires me to complete BASICS?
We will only tell the referring party whether or not you have completed BASICS. No additional information, including your assessment, personalized feedback, or the conversation you have with your BASICS Facilitator will be shared with the referring party. Your attendance at BASICS will be available to college officials should there be another alcohol or other drug related violation. Failure to comply with the requirement to complete BASICS may be reflected in your disciplinary record.

Will this be a part of my medical record?
Record of your participation in the BASICS program is not a part of your medical record. Additionally, the information you provide in your feedback report is NOT part of your medical, academic, or judicial record.

Where are my BASICS records kept?
BASICS records are kept on a secure off-site server, which is password protected. The information you provide is NOT part of your medical, academic, or judicial record.

Fees

Charges:

  • Mandated - $35 for both sessions
  • Soft referral - no fee
  • Self-referral - no fee
  • No-show fee - $25 per missed session regardless of referral type

Is the $35 fee for both sessions or for each session?
The $35 fee covers both sessions and will be billed to your 'What I Owe' page. An additional $25 will be charged if you cancel within 2 hours of your appointment, are 10 minutes late, or are a "no-show."

How can I pay for BASICS?
You may pay online through the "What I Owe" page. You may also go to the UHS Cashier and Insurance office (SSB 2.106B) to pay in person. The office accepts Visa, MasterCard, Discover, BevoBucks, cash, check, or money order.

What happens if I forget to pay the fee?
A financial bar will be placed on a student's record if payment is not received within 10 days from the date the charge is posted to What I Owe. A bar prevents the student from registering for classes or obtaining official transcripts or a diploma. Students may pay or arrange to pay their bill in full to clear the bar.

Sanction Requirements

How do I prove/verify that I have completed the program?
A signed and dated page from your BASICS Feedback Report (used in Session 2) serves as the BASICS certificate of completion. Within three days of program completion, take the certificate to the front desk of Student Judicial Services during operating hours (Mon-Fri, 8 am - 5 pm) to verify your participation and completion of the sanction requirement.

What happens if I'm mandated to take BASICS again?
If this occurs, you will complete the same process. You will attend both the group session and individual session, as well as pay the $35 charge for BASICS.

In the event that you are mandated to BASICS for a third time, you will be referred to individual sessions with Matthew Olson in the Counseling and Mental Health Center.

Can I use this class for my court case?
BASICS is not intended or approved for court-ordered mandates. Information on locations of the Alcohol Education Program for Minors (AEPM) offered in Travis County can be found on the Healthyhorns website at http://www.healthyhorns.utexas.edu/mip.html.

To participate in BASICS, visit https://utexas.basicsfeedback.com/portal. For other questions, contact 512-475-8252.